Project Administrator (HQ)

Job Overview

Project Administrator (HQ)

Post Level: ISA-Junior Specialist

Vacancy Announcement



Female candidates from all Member States are particularly encouraged to apply.



19 March 2021

Individual Service Agreement


08 April 2021

Organizational Context

The United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. The mission of UNIDO, as described in the Lima Declaration adopted at the fifteenth session of the UNIDO General Conference in 2013, is to promote and accelerate inclusive and sustainable industrial development (ISID) in Member States. The relevance of ISID as an integrated approach to all three pillars of sustainable development is recognized by the 2030 Agenda for Sustainable Development and the related Sustainable Development Goals (SDGs), which will frame United Nations and country efforts towards sustainable development in the next decade. UNIDO’s mandate is fully recognized in SDG-9, which calls to “Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation”. The relevance of ISID, however, applies in greater or lesser extent to all SDGs. Accordingly, the Organization’s programmatic focus is structured in four strategic priorities: Creating shared prosperity; Advancing economic competitiveness; Safeguarding the environment; and Strengthening knowledge and institutions.

Each of these programmatic fields of activity contains a number of individual programmes, which are implemented in a holistic manner to achieve effective outcomes and impacts through UNIDO’s four enabling functions: (i) technical cooperation; (ii) analytical and research functions and policy advisory services; (iii) normative functions and standards and quality-related activities; and (iv) convening and partnerships for knowledge transfer, networking and industrial cooperation. Such core functions are carried out in Departments/Offices in its Headquarters, Regional Offices and Hubs and Country Offices.

The Directorate of Environment and Energy (EAE), headed by a Managing Director, aims to integrate and scale-up the energy and environment activities focusing on supporting governments and industries to provide
sustainable and resilient soft and hard infrastructure for industrial development, supporting industries to contribute to climate neutral circular economy, and supporting governments and industries in fulfilling national commitments under multinational climate and environmental agreements. The Directorate consists of the Department of Environment and the Department of Energy.

The Department of Environment (EAE/ENV) contributes to ISID and the implementation of the SDGs, in particular of SDG 9, by greening existing industries and products, as well as by facilitating creation of new green industries and products, and by minimizing resource use along value chains and during the lifetime of products, facilitating uptake of circular economy practices.

The position is located under the Montreal Protocol Division (EAE/ENV/MPD) is responsible for planning, developing and
implementing activities for developing countries and countries with economies in transition to facilitate compliance with the Montreal Protocol and in particular its Kigali Amendment, and to support countries to achieve their nationally determined contributions to reduce emissions of greenhouse gases under the Paris Agreement through activities related to the Montreal Protocol and its Kigali Amendment. The services of the division are focusing in particular on transformative approaches for manufacturing in refrigeration, air conditioning and insulation foam sectors; related working fluids and chemicals; total greenhouse gas emissions caused by related products; their green design to extend their lifetime and reduce further their greenhouse gas emissions; as well as related capacity building and policy support.


The Department of Environment supports the implementation of several multilateral agreements, including Montreal Protocol, Stockholm Convention and Minamata Convention on mercury. Within the Material and Chemicals Management division, the Global Environment Facility (GEF) is currently supporting two programmes entitled “Global Opportunities for the Long-term Development of the ASGM sector (GEF GOLD)” and “Global Opportunities for Long-term Development of artisanal and small-scale gold mining ASGM) Sector Plus – GEF GOLD +” designed to address the key issues linked to continued mercury use and provide sustainable development opportunities for the communities involved. The programmes are composed of 8 and 9 child projects respectively, each programme including one Global Project which will sustain knowledge and improve replication potential. Under the global projects, a nexus of connections was created among the various country projects constituting the wider programmes. One component of the global projects, dissemination of global experience on key ASGM topics which includes 3 global forums and 5 annual programme meetings, is executed by UNIDO. It is expected that the programme meeting will be held annually and a global forum will be held every second year.

The global forum will support the ongoing exchange of experiences, as well as development of global expertise and capacity building on ASGM issues. The forum will also be used as opportunities to conduct workshops for products created under the global project, such as synthesis materials and specific tools; and to facilitate direct communications and knowledge sharing among planetGOLD projects.

In parallel, the Project Administrator will support the development of new concepts and project documents for projects recently added to the GOLD+ programme.

DUTY STATION: Vienna, Austria.
DURATION: 12 months (with possibility of extension)

Main Functions

Under the supervision of the Project Manager, and working with the project team, administers elements of technical cooperation programme or specific project/s of limited complexity and implementation of technical cooperation programmes and activities. Main duties are:

– Selecting, organizing and summarizing background information to describe the overall context and background relevant to a project or a sector of technical cooperation activities in a country, assessing the local context for the planning and administration of individual technical cooperation projects;
– Analyzing and interpreting project background history and documentation, identifying, reconstructing and documenting significant project events, decisions and deviations;
– Drafting sections of project documents such as project background and justification;
– Informing experts, consultants and other project participants about logistical arrangements and internal procedures for monitoring and reporting in terms of the immediate objectives of specific projects;
– Monitoring specific aspects of project implementation and identifying problems and proposing that actions be taken to expedite delivery of inputs;
– Drafting comments on designated aspects of project progress as an input to programme monitoring;
– Drafting project revisions, including adjusting individual project budgets, on the basis of changed work plans.

Core Competencies

WE LIVE AND ACT WITH INTEGRITY: work honestly, openly and impartially.

WE SHOW PROFESSIONALISM: work hard and competently in a committed and responsible manner.

WE RESPECT DIVERSITY: work together effectively, respectfully and inclusively, regardless of our differences in culture and perspective.

WE FOCUS ON PEOPLE: cooperate to fully reach our potential –and this is true for our colleagues as well as our clients. Emotional intelligence and receptiveness are vital parts of our UNIDO identity.

WE FOCUS ON RESULTS AND RESPONSIBILITIES: focus on planning, organizing and managing our work effectively and efficiently. We are responsible and accountable for achieving our results and meeting our performance standards. This accountability does not end with our colleagues and supervisors, but we also owe it to those we serve and who have trusted us to contribute to a better, safer and healthier world.

WE COMMUNICATE AND EARN TRUST: communicate effectively with one another and build an environment of trust where we can all excel in our work.

WE THINK OUTSIDE THE BOX AND INNOVATE: To stay relevant, we continuously improve, support innovation, share our knowledge and skills, and learn from one another.

Minimum Requirements

Advanced university degree in engineering, sciences, economics, business administration or international relations, preferably with a specialization in environment, is required.
Fluency in written and spoken English and Spanish is required. Fluency and/or working knowledge of another official UN language, particularly French, desirable.
Field of Expertise
At least three (3) years of professional experience in technical cooperation projects or support to developing countries.
Experience in evaluating the needs, conditions and problems in developing countries is desirable.
Experience or familiarity with the artisanal and small-scale gold mining sector and its related potential and challenges required.

This appointment is limited to the specified project(s) only and does not carry any expectation of renewal.
Employees of UNIDO are expected at all times to uphold the highest standards of integrity, professionalism and respect for diversity, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for jobs at UNIDO.
All applications must be submitted online through the Online Recruitment System Correspondence will be undertaken only with candidates who are being considered at an advanced phase of the selection process. Selected candidate(s) may be required to disclose to the Director General the nature and scope of financial and other personal interests and assets in respect of themselves, their spouses and dependants, under the procedures established by the Director General.

NOTE: The Director General retains the discretion to make an appointment to this post at a lower level.

Project Administrator (HQ)

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