Project Administrator

United Nations

Job Overview

project administrator

Post Level: ISA-Specialist

Vacancy Announcement



Female candidates from all Member States are particularly encouraged to apply.



01 December 2020

Individual Service Agreement


16 December 2020

Organizational Context

The United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. The mission of UNIDO, as described in the Lima Declaration adopted at the fifteenth session of the UNIDO General Conference in 2013, is to promote and accelerate inclusive and sustainable industrial development (ISID) in Member States. The relevance of ISID as an integrated approach to all three pillars of sustainable development is recognized by the 2030 Agenda for Sustainable Development and the related Sustainable Development Goals (SDGs), which will frame United Nations and country efforts towards sustainable development in the next decade. UNIDO’s mandate is fully recognized in SDG-9, which calls to “Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation”. The relevance of ISID, however, applies in greater or lesser extent to all SDGs. Accordingly, the Organization’s programmatic focus is structured in four strategic priorities: Creating shared prosperity; Advancing economic competitiveness; Safeguarding the environment; and Strengthening knowledge and institutions.

Each of these programmatic fields of activity contains a number of individual programmes, which are implemented in a holistic manner to achieve effective outcomes and impacts through UNIDO’s four enabling functions: (i) technical cooperation; (ii) analytical and research functions and policy advisory services; (iii) normative functions and standards and quality-related activities; and (iv) convening and partnerships for knowledge transfer, networking and industrial cooperation. Such core functions are carried out in Departments/Offices in its Headquarters, Regional Offices and Hubs and Country Offices.

This position is located under the Directorate of Environment and Energy (EAE), headed by a Managing Director, which aims to integrate and scale-up the energy and environment activities focusing on supporting governments and industries to provide sustainable and resilient soft and hard infrastructure for industrial development, supporting industries to contribute to climate neutral circular economy, and supporting governments and industries in fulfilling national commitments under multinational climate and environmental agreements. The Directorate consists of the Department of Environment and the Department of Energy.
Within the Department of Environment, the Montreal Protocol Division (EAE/ENV/MPD) is responsible for planning, developing and implementing activities for developing countries and countries with economies in transition to facilitate compliance with the Montreal Protocol and in particular its Kigali Amendment, and to support countries to achieve their nationally determined contributions to reduce emissions of greenhouse gases under the Paris Agreement through activities related to the Montreal Protocol and its Kigali Amendment. The services of the division are focusing in particular on transformative approaches for manufacturing in refrigeration, air conditioning and insulation foam sectors; related working fluids and chemicals; total greenhouse gas emissions caused by related products; their green design to extend their lifetime and reduce further their greenhouse gas emissions; as well as related capacity building and policy support.


The Project Associate will work on assigned projects on under the MPD Division related to the following global programmes and project:

A) Kigali Amendment

The Montreal Protocol was amended during the 28th Meeting of the Parties in Kigali, Rwanda in October 2016, to include the phase-down of hydrofluorocarbons (HFCs), powerful greenhouse gases that can have an impact on climate change thousands of times larger than carbon dioxide. Under the Kigali amendment, countries are committed to cut the production and consumption of HFCs by more than 80 percent over the next 30 years.

B) Sustainable Cooling

To meet global climate goals, the world must reduce greenhouse gas (GHG) emissions from today’s levels to net-zero by mid-century. Success will require powerful and sustained action. Global emissions must peak around 2020 and drop at an unprecedented pace — between 7 and 8 percent per year — thereafter. We must achieve large reductions in GHG emissions in the near-term, while planting seeds for deeper cuts in the future.

With increasing urban growth and economic development, especially in emerging markets, coupled with warming temperatures across the globe, the demand for cooling is booming. Cooling currently accounts for 15 percent of global energy consumption, with air conditioning responsible for 10 percent of global electricity consumption. By 2050, according to IEA, space cooling is expected to be the second-largest source of global electricity demand – consuming as much electricity as all of China and India today. Sales of air conditioners alone are projected to increase from 1.6 billion today to 5.6 billion by 2050.

Cooling is also the single largest contributor to peak energy demand in many countries around the world. Greening this volume of electricity could use up most of the world’s projected renewables capacity. For example, in 2018 – a record year for solar growth – all 100 GW of new solar capacity was eclipsed by the incremental room air-conditioning load added to the grid.

An answer lies in improving the efficiency of air conditioners, which can quickly slow down the growth in cooling-related electricity demand. Indeed, the opportunity for efficient cooling lies in the market’s current inefficiencies: there are huge disparities in the efficiencies of air conditioners sold today across the globe. Policy interventions can address this and will have a significant and rapid global impact.

Preventing the growth of demand for cooling solutions is not an option. Cooling is fundamental to achieving numerous sustainable development goals, including those related to health, poverty reduction, education, shelter, and gender and energy access. Cooling is essential to keeping vaccines stable, food nutritious, and workers productive.

DUTY STATION: Vienna, Austria (HQ) or homebased Vienna
DURATION: 6 months (with possibility of extension)

Main Functions

Under the supervision of the Project Manager, and working with the project team, administers elements of technical cooperation programme or specific project/s of limited complexity and implementation of technical cooperation programmes and activities. Main duties are:

a) Selecting, organizing and summarizing background information to describe the overall context and background relevant to a project or a sector of technical cooperation activities in a country, assessing the local context for the planning and administration of individual technical cooperation projects;

b) Analyzing and interpreting project background history and documentation, identifying, reconstructing and documenting significant project events, decisions and deviations;

c) Drafting sections of project documents such as project background and justification;

d) Informing experts, consultants and other project participants about logistical arrangements and internal procedures for monitoring and reporting in terms of the immediate objectives of specific projects;

e) Monitoring specific aspects of project implementation and identifying problems and proposing that actions be taken to expedite delivery of inputs;

f) Drafting comments on designated aspects of project progress as an input to programme monitoring;

g) Drafting project revisions, including adjusting individual project budgets, on the basis of changed work plans.

Core Competencies

Core Values:
WE LIVE AND ACT WITH INTEGRITY: work honestly, openly and impartially.
WE SHOW PROFESSIONALISM: work hard and competently in a committed and responsible manner.
WE RESPECT DIVERSITY: work together effectively, respectfully and inclusively, regardless of our differences in culture and perspective.

Core Competencies:
WE FOCUS ON PEOPLE: cooperate to fully reach our potential –and this is true for our colleagues as well as our clients. Emotional intelligence and receptiveness are vital parts of our UNIDO identity.
WE FOCUS ON RESULTS AND RESPONSIBILITIES: focus on planning, organizing and managing our work effectively and efficiently. We are responsible and accountable for achieving our results and meeting our performance standards. This accountability does not end with our colleagues and supervisors, but we also owe it to those we serve and who have trusted us to contribute to a better, safer and healthier world.
WE COMMUNICATE AND EARN TRUST: communicate effectively with one another and build an environment of trust where we can all excel in our work.
WE THINK OUTSIDE THE BOX AND INNOVATE: To stay relevant, we continuously improve, support innovation, share our knowledge and skills, and learn from one another.

Minimum Requirements

Advanced university degree in engineering, sciences, chemistry with specialization in environmental management.
Fluency in written and spoken English is required. Fluency or working knowledge of another additional UN language, particularly Spanish, is desirable.
Field of Expertise
• At least three (3) years of relevant professional experience in the fields of energy, refrigeration and/or climate change is required.
• Developing practical appreciation of the context of technical cooperation activities is required.
• Experience in evaluating the needs, conditions and problems in developing countries is desirable.
• Experience working in a diverse or multicultural team, such as within the United Nations context, is desirable.

This appointment is limited to the specified project(s) only and does not carry any expectation of renewal.
Employees of UNIDO are expected at all times to uphold the highest standards of integrity, professionalism and respect for diversity, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for jobs at UNIDO.
All applications must be submitted online through the Online Recruitment System Correspondence will be undertaken only with candidates who are being considered at an advanced phase of the selection process. Selected candidate(s) may be required to disclose to the Director General the nature and scope of financial and other personal interests and assets in respect of themselves, their spouses and dependants, under the procedures established by the Director General.

NOTE: The Director General retains the discretion to make an appointment to this post at a lower level.

project administrator

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Notice to applicants:
UNIDO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. If you have received a solicitation for the payment of a fee, please disregards it. Vacant positions within UNIDO are advertised on the official UNIDO website. Should you have any questions concerning persons or companies claiming to be recruiting on behalf of UNIDO and requesting payment of a fee, please contact: [email protected]
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