Personal & Team Assistant – Communication & Marketing Department (f/m/x)

Job Overview

Personal & Team Assistant – Communication & Marketing Department (f/m/x)

Wien, AT


  • A world of opportunities available at home and abroad
  • We offer you the development opportunities that you need to flourish throughout your career
  • Great performance is rewarded


  • Be part of our vision to contribute to a better world
  • Work on challenging projects


  • Join a dynamic and supportive culture
  • Strike a good balance between work and home
  • We are collaborators and team players

Your mission:

  • Working in an international team you will support our Group Communication & Marketing Director (10%), the team (45%) and managing internal communication initiatives (45%) that make a difference
  • Team activities include:
    • Managing our Group communication & marketing budget and invoicing systems, including working closely with controlling and providing regular updates to the team
    • Guiding the work of our interns in handling mailbox requests and rental of branded items for events
    • Managing our distribution lists, travel and time management, processing emails
    • Designing presentations for various workshops and meetings
    • Organising team meetings and scheduling events
  • Internal communication and branding initiatives include:
    • Setting up virtual and face-to-face events for our Group Office colleagues
    • Overseeing the content and smooth operation of our Vienna TV screens, lifts screens, reception area and conference centre TVs
    • Making sure the Vienna reception and conference centre has content that inspires visitors by effectively telling the Mondi story, e.g. through our product range
    • Publishing content on our global intranet and supporting Group Office communication initiatives
  • Support for our Group Communication & Marketing Director includes:
    • Setting up meetings, organising travel and hotel arrangements, expenses

Your profile:

  • Previous administrative and project management experience, evidence of administrative skills preferred
  • Experience in communication and marketing desirable
  • MS Office Proficiency (mainly excel and power point)
  • Excellent English – oral and written
  • Strong organisational skills combined with a reliable personality with hands on mentality
  • Ability to prioritise tasks, work independently and with accuracy
  • Proactive team-player, numbers-savvy with an eye for detail and passionate about communication

Our offer:

  • Do you want to contribute to a better world by creating great experiences for colleagues and external partners? Are you numbers-savvy with an eye for detail and passionate about communication? Do you enjoy solving every day challenges for people? If this is you, then applying for the Mondi Group Communication and Marketing Personal & Team Assistant role might be the right next career move for you!
  • Start: immediate start date possible, considering your availability (e.g. notice period)
  • Location: Group office Vienna – Marxergasse 4A, 1030 Vienna
  • Duration: unlimited contract
  • Extent: full-time (flexible working options available), 38 hours/week, all-in contract
  • Ref. Austrian “Bundes-Gleichbehandlungsgesetz”: The position is subject to the Austrian collective agreement of the “Papierverarbeitende Industrie” with a legal minimum wage of € 32.556,58 gross/year on a full-time basis plus overpayment. The overpayment is determined by the qualification of the jobholder.
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Get in touch:

We strive to create a culture that inspires our people to reach their full potential. Going the extra mile – for colleagues and customers – our people are what drives our passion for performance, and are the key ingredient of Mondi’s success. Be part of our future. Should you need further information, please contact Melanie Zorn via email or phone +43 1 7901 30.

Only CVs uploaded onto the system will be taken into consideration. With your application, you will be redirected to our recruiting platform. After creating an account, you will receive an activation link. If you do not find the email in your inbox, please check your spam folder or add the address to your “safe list” or address book.

Do you want to know more about Mondi? Mondi is a global leader in packaging and paper with over 100.000 customized innovative solutions that are sustainable by design: Paper where possible, plastic when useful. Our group employs around 26.000 people in more than 100 operations in over 30 countries and is organised across four business units: Corrugated Packaging, Flexible Packaging, Engineered Materials and Uncoated Fine Paper.

Diversity is our advantage. Therefore, we welcome all applications equally – independent of age, sex, nationality, ethnic or social origin, religion/ideology, disabilities, sexual orientation and identity.

Apply now

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