Personal Assistant to Management Board (all genders welcome)

Job Overview

TK Aufzüge GmbH

Personal Assistant to Management Board (all genders welcome)

Operating Unit Russia-Eastern Europe-Israel-Turkey (RET).

TK Elevator is currently looking for an experienced Personal Assistant in Vienna, Austria
Temporary placement: 18 months

The Personal Assistant to the Board is responsible for providing administrative support to the board members of Operating Unit RET (Russia-Eastern Countries-Israel-Turkey) in Business Unit Europe Africa

Your responsibilities are the following:

  • Coordinate the agendas of the Operating Unit Board
  • Coordinate travel (domestic and international) for CEO, CFO and for the Operating Unit RET
  • Be the point of contact between the executives, customers and internal/external clients
  • Manage expense reports for the Board members
  • Create and prepare correspondence and presentations
  • Maintain executive schedule(s) and provide update of changes as necessary.
  • Provide timely responses to executive requests and inquiries
  • Process invoices and approvals for payment
  • Organize and coordinate meetings and events: Prepare department, staff and other meetings including agendas, meeting materials, presentations, scheduling the meeting space required, food if needed and coordinating any IT requirements.
  • Supervise the maintenance of office equipment, including copier, fax machine, etc. and overall appearance of the reception area, conference rooms and kitchen, involve respective services when repair or purchasing is required
  • Handle mail and correspondence.
  • Perform special project and other duties as assigned

Your benefits with us

It goes without saying that we offer attractive conditions such as:

  • Working in a successful organization with lean hierarchies and all the advantages of an international group.
  • Experiencing an exciting work environment with interdisciplinary and multinational teams.
  • Attractive remuneration, including special benefits, e.g. company events, fitness & health offers or modern co-working workplaces.

Your profile:

  • Bachelor’s Degree with combined work experience
  • Proven experience as an executive administrative assistant, senior executive assistant or in other Office management positions
  • 3+ years as an Sr leadership administrative support role;
  • High administrative and office management capabilities
  • Discretion and confidentiality
  • Ability to work independently on special assignments and maintain smooth operation of the office responsibilities of the executives.
  • Demonstrated success with handling multiple projects with task orientated mindset
  • High professional and integrity standards in handling confidential information
  • High level of flexibility
  • Strong with MS Office tools, Excel, Word and PowerPoint
  • Self-motivated with the ability to work efficiently both independently and as a part of a team
  • Strong organizational skills and results orientation with the ability to multi-task
  • Positive attitude with a focus on continually improving performance
  • Up-to-date with advancements in office technology and applications
  • Excellent English language skills (written and spoken)


Please apply online in English via the following email address and include your salary expectation and notice period:

We work together in an environment of close cooperation and respect. If these aspects are just as important to you as they are to us, we are looking forward to receiving your application

With customers in over 100 countries served by 50,000 employees, TK Elevator is one of the leading players in the industry. In the fiscal year 2019/2020 we achieved sales of around €8 billion. Over 1,000 locations around the world provide an extensive network that guarantees closeness to customers. Over the past decades, TK Elevator has established itself as one of the world’s leading elevator companies and became independent since its sale by thyssenkrupp AG in August 2020. The company’s most important business line is the service business represented by over 24,000 service technicians. The product portfolio covers commodity elevators for residential and commercial building to cutting-edge, highly customized solutions for state-of-the-art skyscrapers. In addition, it also consists of escalators and moving walks, passenger boarding bridges, stair and platform lifts. Integrated cloud-based service solutions, such as the MAX platform, are gaining in importance. With these digital offerings, there are no limits to urban mobility anymore. TKE – move beyond.

We value diversity. Therefore, we welcome all applications, irrespective of gender, nationality, ethnic and social background, religion and beliefs, disability, age, or sexual orientation and identity.

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