Office Assistant (m/f/x)

Job Overview

Kaleido is hiring an Office Assistant (m/f/x) who will join our admin team for 38.5 hours a week. In this versatile role you’ll be working closely with our Office Manager to make sure our fast growing team stays organized, prodcutive & happy! Our products and are the market-leading solutions for automated background removal with Artificial Intelligence, used by more than 20 million users every day.

Office Assistant (m/f/x)

Your tasks

  • Assisting with the onboarding process of new employees: preparing & updating documents and goodie bags, scheduling trainings, being the first point of contact for office-related questions
  • Ordering & maintaining of office supply inventory (office supplies, food & drinks for our employees)
  • Serving as key company contact with our landlord as well as office building and service providers
  • Being in charge of office cleanliness & overseeing maintenance work
  • Responsible for procurement & mailing
  • Keeping track of all software and hardware and who is using it, labeling all hardware as it arrives to the office


  • High School Certificate (or equivalent)
  • Ideally first experience in a similar role, bonus if it was in a start-up or similar fast-paced environment
  • Excellent communication skills in English and German (written and spoken) with people from different backgrounds
  • Service-oriented mentality and keeping your smile in stressful situations
  • Pro-active personality: you see where you are needed and don’t wait to be told!
  • You are kind, patient and get energy from helping others
  • Organisation skills: you’re able to meet tight deadlines
  • Basic excel skills (data entry)
  • Work Permit for Austria

Hard facts

  • 38.5 h/week
  • The minimum salary for this position is € 22.600 gross per year or more, depending on your qualifications and experience
  • You participate in the company’s stock option program
  • Yearly allowance to use for professional education & wellbeing
  • Additional leave days for volunteering & education

Why work at Kaleido

  • Join an international team (currently approx. 50 people from 17+ nationalities) in a brand new office in Vienna and have the ability to co-shape a growing company’s culture.
  • Work in one of the fastest-growing startups in Austria supporting open-minded, motivated people. Our visual AI products are industry-leading solutions used by millions of people worldwide.
  • We care about our employees and we believe mental health should be a priority, just like taking care of our bodies and staying in shape. We provide mental health support through an online platform specialized in professional counseling.
  • You will have a flexible work schedule of 38.5h/week and a no all-in contract. Work from home, from our office located in Vienna’s 3rd district, or mix-and-match. We can easily find an option that works best for both parties.
  • Your lunch and your commute with Wiener Linien are on us. You can also find unlimited healthy snacks, coffee, and beverages in our office.
  • Yearly allowance to use for professional education & wellbeing.
  • Additional leave days for volunteering & education.
  • Be part of a mission: Having recently become a member of the Canva family, our collaboration with teams around the globe supercharges our work to empower the world to design.

How to apply

Fill out the application form with your CV and a short cover letter telling us why you are the ideal candidate. Please include a photo that has the background removed or replaced. It can be any photo – feel free to do something creative, but at the very least it’s proof that you have read this page until the end :).

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