Job Overview

Job Opening

Posting Title:INTERN – LIBRARY SCIENCE, I (Temporary Job Opening)
Department/Office:Office of Legal Affairs
Duty Station:VIENNA
Posting Period:02 March 2021 – 31 March 2021
Job Opening Number:21-Legal Affairs-OLA-150882-J-Vienna (A)
Staffing ExerciseN/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity



Org. Setting and Reporting

The internships are located in the UNCITRAL Law Library at the International Trade Law Division (ITLD), Office of Legal Affairs, United Nations, Vienna (Austria). The Division functions as the substantive secretariat of the United Nations Commission on International Trade Law (UNCITRAL).

The UNCITRAL Law Library services the UNCITRAL secretariat, State delegates and outside visitors. It houses one of the largest multi-lingual trade law collections in Europe. More information is available at:

The positions are for a minimum duration of two months and up to a maximum of six months with various starting dates within the period of 1 June – 30 November 2021.

The internship is UNPAID and can either be part-time or full-time.

Full-time interns work five days per week (40 hours). Part-time interns work 20 hours a week. Interns work under the direct supervision of the Legal Librarian of the UNCITRAL Law Library.

Given the current situation due to the COVID-19 pandemic, selected interns may have to work remotely from their country of nationality/residence subject to travel restrictions in effect both in their home country and Austria.


The objective of the internship is to assist the officers of ITLD in fulfilling the mandate of UNCITRAL, while providing practical training to the intern. Responsibilities will depend on the individual’s background and interest areas within librarianship, as well as the length of the internship period and the location of the intern (i.e. on-site or remote).

Daily responsibilities will depend on the individual’s background. Duties may include, but are not limited to:

•Assists with reference and client services
•Assists with the research and preparation of comparative legal studies
•Catalogues incoming items (TIND)
•Collection development
•Digitization projects
•Assists with the development and maintenance of the UNCITRAL website (Drupal)
•Social media (LinkedIn, YouTube, Facebook, etc.)
•Multimedia production (videos, podcasts, etc.)
•Assists with the creation and maintenance of training materials
•Assists with the development and maintenance of Knowledge Management tools


Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Technological Awareness:
Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Client Orientation:
Considers all those to whom services are provided to be ‘clients’ and seeks to see things from client’s point of view.

Human Rights Reference:
Promotes and advocates for the fundamental values, standards, and principles of the UN Charter, including respect for and protection of human rights. Ensures that human rights are promoted, respected, protected, and advanced through, within, and by their own organizational entity/unit.


Applicants for an internship must at the time of application meet one of the following requirements:

(a) Be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); or, (b) Be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor’s level or equivalent).

(OFFICIAL MATRICULATION PROOF IN SUPPORT OF ONE OF THE ABOVE OPTIONS HAS TO BE ATTACHED TO THE INSPIRA APPLICATION). The fields of study for this JO are as follows: library and information science or a related field

• Be computer literate in standard software applications; strong communications skills and social media experience are an advantage;

• Have a demonstrated keen interest in the work of the United Nations and of the UN International Trade Law Commission (UNCITRAL), and have a personal commitment to the ideals of the Charter; and

• Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.



English and French are the working languages of the United Nations Secretariat. Fluency in either English OR French, i.e., oral and written proficiency, is required for the internship. Knowledge of both working languages or of an additional official United Nations language (Arabic, Chinese, Spanish or Russian) is an advantage.


Potential candidates will be contacted by the hiring manager for further consideration.

Special Notice

A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed.

The Cover Note must include:

• Degree Programme (What are you currently studying?);

• Graduation Date (When will you graduate or when did you graduate from the programme?);

• List IT skills and programmes that you are proficient in?;

• List your top three areas of interest within the context of UNCITRAL Law Library;

• Explain why you are the best candidate for this specific internship;

• Explain your interest in the United Nations Internship Programme.

In your online Personal History Profile, be sure to include all past work experiences, IT skills, and three references.

Due to the high volume of applications received, ONLY successful candidates will be contacted.


United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee




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