Executive Assistant with Austrian public sector experience

Karrier Hungaria

Job Overview

Karrier Hungária Kft.

Executive Assistant with Austrian
public sector experience

Our client is a Vienna-based international university. On behalf of them, we are looking for an Executive Assistant who is experienced in managing relationships both with Austrian public administration and business sector.


  • Organizing and preparing the meeting- and networking activities of the Director with actors from local and national politics, public administration, business, research, science and higher education in Vienna and Austria
  • Maintaining contacts established by the Rector, Provost and Director and supporting the establishment of new contacts in various spheres of public life in Austria
  • Scientific events management (sending invitations, managing registrations, first contact with external providers, follow-up processing)
  • Coordination with on-site facility and events management regarding catering, security protocol and other issues
  • Preparation of ideas for community engagement ideas in coordination with local institutions
  • Building, maintaining and expanding the contact database for the university in Austria
  • Preparing the relaunch of the university website according to the needs of the Austrian public
  • Paperwork, administration (writing letters, invitations)


  • Experience in senior admin / organizational positions (3-5 years-experience minimum)
  • Native German is a huge advantage
  • Excellent communication, close to native skills in English is a MUST
  • Experience in communicating with Austrian public administration, politics, magistrate, business sector and non-profit sphere is an ABSOLUTE MUST
  • Relevant knowledge about Austrian and Viennese public administration and how politics works (Ministries, Parliament procedures) is an ABSOLUTE MUST
  • Profound knowledge and experience with the operation of Austrian universities, higher education, science and research institutions is an ABSOLUTE MUST
  • Friendly, communicative, diplomatic, detail-oriented attitude
  • Strong organizational skills

Due to the COVID19 situation our partner guarantees ONLINE interviewing procedure/offering to secure their employees.

If you are interested in the above position please send your English CV to [email protected] e-mail address.

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