: NA-Research Contracts Administration Section
: Austria-Vienna-Vienna-IAEA Headquarters
: 2020-10-16, 11:59:00 PM
Organizational Setting
The Department of Nuclear Sciences and Applications implements the IAEA’s Major Programme 2, “Nuclear Techniques for Development and Environmental Protection”. This Major Programme comprises individual programmes on food and agriculture, human health, water resources, environment and radiation technologies. These programmes are supported by laboratories in Seibersdorf, Monaco and Vienna. The Major Programme’s objective is to enhance the capacity of Member States to meet basic human needs and to assess and manage the marine and terrestrial environments through the use of nuclear and isotopic techniques in sustainable development programmes.
The Research Contracts Administration Section (NACA) manages the IAEA’s coordinated research activities (CRAs). The objective of the coordinated research activities is to stimulate and coordinate the undertaking of research and development in selected nuclear fields by scientists in IAEA and FAO Member States. NACA manages all aspects of the CRAs, including programmatic and financial planning and implementation relating to research, technical and doctoral contracts and research agreements, coordinated research projects (CRPs) and Research Coordination Meetings. NACA is also in charge of the administration of the IAEA’s Collaborating Centres Scheme.
Main Purpose
Reporting to a Section Head, the Contracts Administration Assistant contributes to the efficient administration of the Coordinated Research Activities.
Functions / Key Results Expected
Initiate payment of research, technical and doctoral contracts upon termination.
Create obligations and initiate payment for Trust Fund balances, when the money planned for the purchase of equipment has not or partially been used and the remaining funds need to be paid to the institutions.
Review, identify and initiate closure of unliquidated obligations at year end, verifying data from different IT sources and coordinating with the division of Budget and Finance, the project officers, as well as with external users, mainly the Chief Scientific Investigators for the reconciliation of funds.
Close Coordinated Research Projects and compile their evaluations for publication in NACA’s Annual Report.
Administer research agreements.
Format and proofread information for the posting of stories on the CRA website and for other publications.
Provide status reports and summaries for the Country Briefing Notes for DG/DDG-NA on the CRA activities.
Competencies and Expertise
Core Competencies
| Name | Definition |
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| Planning and Organizing | Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans. |
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| Communication | Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. |
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| Achieving Results | Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. |
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| Teamwork | Actively contributes to achieving team results. Supports team decisions. |
Functional Competencies
| Name | Definition |
|---|
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| Analytical thinking | Gathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions. |
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| Client orientation | Establishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction. |
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| Resilience | Able to remain calm in emotionally charged situations. Accepts constructive feedback in a positive manner and is able to cope with setbacks. |
Qualifications, Experience and Language skills
- Completed secondary education
- Minimum of five years of relevant work experience, some of which is in an international environment.
- Experience in project or personnel administration.
- Experience in collecting and compiling data with speed and accuracy, recording it in an accessible manner.
- Experience in thoroughly and methodically collecting, verifying and recording data demonstrating attention to detail and identifying and correcting errors on own initiative.
- Computer skills: Proficiency in MS Office 2010, which is the IAEA standard (World, Excel, Outlook) and ability to use databases, the Agency’s software applications supporting document management and an ERP system, preferably Oracle.
- Good command of written and spoken English. Knowledge of another official IAEA language (Arabic, Chinese, English, French, Russian and Spanish) an asset.
- English language tests (Level 2) to IAEA standard.
Remuneration
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 47422 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks’ annual vacation, pension plan and health insurance
Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only. Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process.
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Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.
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