Organizational Setting

This position is located in Budget and Finance Section, Division of Administration. The Division of Administration is committed to sustaining a service-oriented environment by ensuring that all PTS staff members receive efficient and high-quality support in the areas of budget, finance, general services, and procurement.

Reporting Lines

Under the supervision of the Finance Officer to:

Duties and Responsibilties

1. Perform all general ledger reconciliations related to cash/bank accounts, assessed contributions, payroll, accounts payable, accounts receivable and goods receipt;
2. Assist the Finance Officer – Accounts in making various year-end adjustments for accruals, provisions, prepayments, actuarial valuation, reclassification, fund transfers, and deferred revenue, among others;
3. Assist the Finance Officer – Asset Accounting in year-end reconciliations and adjustments for non-monetary items;
4. Act as alternate Asset Accountant, in particular, performing purchase order reviews and monthly reconciliations related to fixed assets, intangible asset and inventories;
5. Act as focal point for US income tax refund process for staff members;
6. Monitor governing body decisions related to budget and fund transfers and prepare related year-end adjustments;
7. Review budget savings throughout the year, calculate cash surplus and prepare related notes and schedules;
8. Contribute to monitoring the integrity of and further improving various automated statements and disclosure notes through reporting tools;
9. Prepare and issue statements and schedules for the funds and accounts assigned in connection with the year-end closure;
10. Provide assistance for the maintenance and assure the integrity, accuracy and completeness of the general ledger;
11. Perform other duties as assigned.

Education

• University degree in accounting, finance, business administration or a related field.

Work Experience and Qualifications

• At least two (2) years of progressively responsible experience in accounting, business administration, finance or related area is essential;
• Good knowledge of, and experience in working with, international accounting standards, principles and practices is essential, preferably part of which should have been in an international environment;
• Demonstrated knowledge of International Financial Reporting Standards (IFRS) and International Public Sector Accounting Standards (IPSAS);
• Membership in an internationally recognized accounting body is an asset;
• Demonstrated knowledge and experience in the introduction and use of modern ERP finance applications (preferably SAP) is desirable;
• Capacity to work simultaneously on a variety of issues and tasks independently, adjusting to priorities and achieving results with agreed objectives and deadlines.

Languages

• Excellent written and oral communication skills in English are essential;
• Knowledge of other official CTBTO languages is desirable.

Competencies

• Professionalism – Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations;
• Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from other and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.
• Planning and organizing – Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts printouts as requested; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary;
• Team work – Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; builds consensus for task purpose and direction with team members; supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings
• Accountability – Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
• Creativity – Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.
• Client orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive relationships with clients by gaining their trust and respect.; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress and setbacks in projects; meets timeline for delivery of products or services to clients.
• Commitment to continuous learning – Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.
• Technological Awareness – Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks, shows willingness to learn new technology.